The Senior Executive Assistant has support skills such as typing/word processing, proofreading, creating and preparing reports, managing email flow, processing correspondence, filing, scheduling meetings, receiving visitors, managing agendas and taking meeting minutes to general administrative manager. The Senior Executive Assistant also conducting special projects, and managing travel, also a high degree of responsibility, accountability, flexibility, confidentiality, and discretion. The Senior Executive Assistant has effective rapport with executive staff, board members, and executive administrative support staff. The Senior Executive Assistant, coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to the executive team.
Senior Executive Assistant Responsibilities:
- Coordination and scheduling of large special events, projects, initiatives, and programs.
- Manages confidential information, including the flow of email as needed.
- Manages appointment schedules for supported executive(s), which includes minimization of calendar conflicts for all meeting participants.
- Makes travel arrangements (flight reservations, hotels, local transportation, itinerary changes) for executive(s) and prepares expense reports.
- Serves as the gatekeeper and go-to person for all things related to our executives’ schedule.
- Collecting, monitoring, analyzing, and communicating metrics as appropriate.
- Assisting in the preparation, planning, and execution of external and internal audit processes.
- Verifying organizational information is correct.
- Serving as the key contact person, helping to build relationships- as well as minimizing disruptions for direct and indirect business partners.
Senior Executive Assistant Requirements:
- High school diploma or college degree.
- Secretarial experience on an executive/administrative assistant level or office management experience.
- Strong technical skills and proficiency in all utilized systems (e.g. MS Word, Excel, PowerPoint).
- Ability to effectively manage complex calendars.
- Ability to work independently with a high level of self-management, in a dynamic work environment.
- Ability to adapt to frequent changes in priorities, to manage multiple diverse tasks, to maintain accuracy and to meet tight deadlines.
- Ability to collaborate effectively with people to achieve common goals.
- Excellent interpersonal skills, verbal and written communication skills.
- Strong organizational skills.
- Flexibility to adjust plans, work style, and methods as needed.
Senior Executive Assistant – USA & Canada
Looking to hire a Senior Executive Assistant? Take a look at our Job Descriptions Board. RemotoWorkforce links USA or Canadian Companies with Mexican talent. How our Remote Hiring Process Works?
-
The Senior Executive Assistant support senior managers in a timely and professional manner. The Senior Executive Assistant will provide high-quality administrative and clerical assistance to top-level executives. The Senior Executive Assistant’s main duties include scheduling meetings, making travel arrangements and organizing daily calendars. To be successful as a Senior Executive Assistant, you should have excellent organizational skills, be proactive, and possess a professional demeanor. Ultimately, a top-notch Senior Executive Assistant should be equipped with experience,…
-
The Executive Personal Assistant responsible for scheduling meetings, taking notes, and handling digital correspondence on behalf of managers. The Executive Personal Assistant may also be required to make travel arrangements and assist with other duties when required. To ensure success as an Executive Personal Assistant, should exhibit excellent organizational skills and demonstrable experience in a secretarial role. Accomplished the Executive Personal Assistant is intuitive to the needs of the managers and work autonomously to provide…
-
The Administrative Executive Assistant will support executive’s manager on a daily basis. The Administrative Executive Assistant will be proactive, resourceful and have exceptional organizational skil
-
The Senior Paralegal Administrative Assistant develops procedures for handling and locating files from the intake process through the appellate process. The Senior Paralegal Administrative Assistant p
-
The Senior Human Resources Assistant duties involve a wide range of support activities inside our HR department, from coordinating meetings to maintaining employee database to posting job ads. An important part of the Senior Human Resources Assistant role will be to act as the liaison between HR and employees, ensuring smooth communication and prompt resolution of requests and questions. The Senior Human Resources Assistant also assist in creating policies, processes and documents. A Senior Human…
-
The Senior Accountant Virtual Assistant prepares monthly journal entries and balance sheet reconciliations to facilitate the monthly accounting close; review of monthly journal entries prepared by Associate Accountants. The Senior Accountant Virtual Assistant records quarter-end and year-end closing journal entries; research monthly variances of balance sheet accounts and explain variances between actual and forecasted balances. The Senior Accountant Virtual Assistant prepare ad-hoc analysis around account balance differences along with proposed solution to resolve; supports inter-company…
