The Document Control Clerk is responsible for categorizing, filing, and retrieving documents using specific classification and organization systems. The Document Control Clerk is responsible for the orderly recording and maintenance electronic documents, including the distribution of new documents and the disposal of obsolete records. Some require the Document Control Clerk to have specific knowledge of a particular industry and business to check documents for duplicate, missing, or incorrect information. Companies also employ the Document Control Clerk to collect data and work with other departments, such as engineering or information technology, to create technical manuals, flowcharts, and project drawings.
Responsibilities of the Document Control Clerk:
- Classifies, files, audits, receives, distributes, tracks and maintains a system of classified and unclassified documents in accordance with established procedures and standards for the security and organization of documents.
- Perform document control tasks.
- Contribute to a team responsible for the flow and distribution of documents in a workplace.
- Compilation of all the information necessary for entry in the daily report.
- Collect and record all contract documents and project documentation from the offer phase to the completion of the project.
- Reproduce, distribute, store and retrieve the necessary documentation.
- Responsible for custody and filing.
Requirements of Document Control Clerk:
- High school graduate.
- Basic knowledge of the MS environment (Microsoft Office).
- Willing to perform a variety of tasks and learn new skills.
- Basic knowledge of document control procedures and office equipment such as computers, typewriters, photocopiers, telephone systems, etc.
- Knowledge of filing systems and record retention.
Document Control Clerk – USA & Canada
Are you looking for a Document Control Clerk? Take a look at our Job Description Board for USA & Canadian companies.